You can set up as many canned responses as you need. One of the out-of-the-box examples of use is to manage canned responses for a team or the whole company. It’s also quite problematic when it comes to updates.įortunately, there is a third-party alternative which doesn’t suffer from those limitations.ĬodeTwo Email Signatures for Office 365 lets you create email signatures for the whole company directly from a web browser. It also personalizes signatures based on local AD, which is a problem if you use Azure Active Directory. The problem with this solution is that it requires some scripting and HTML knowledge. It deploys signatures to Outlook for Windows. You can use it to deploy canned responses as well. VBScript: create an HTML Outlook email signature for the whole company – this method uses GPO to create personalized HTML email signatures for the whole company. If you want to centrally manage canned responses (via email signatures) for your team using native options, you can use the following solution:
However, in the next section I will show you how to fix that with a third-party tool.Ĭentrally manage canned responses for your team
The email signature feature is usually used for your professional HTML email signature. You can refer to this guide if you need instructions on how to set them up. I won’t elaborate on how to add and use email signatures.
See part 1 in which I explain how to use Outlook Quick Parts. This is the second part of the article about canned responses in Outlook. At last, I’ll show you how to manage canned responses for the whole team or organization at the same time. This article shows how to use canned responses with Outlook email templates (OFT files as well as with the My Templates add-in) and with email signatures. They save you from having to do repetitive work and make it quicker to provide helpful answers to recurring questions. When they click on it then their it will open an email in their Outlook account.Canned responses can make your job much easier.
So, let’s assume you’ve created your template following the instructions in the above article. This article will take walk you through how to then share the template with your team members using Microsoft Team synchronised files. If you need guidance on how to set up and use Microsoft Outlook templates then check out the article that covers setting up templates. I use templates when new team members join so I cover everything I need to (which is quite a lot!) and for many other purposes. Email Templates are so useful and create consistency in the message content.